1. Initial context sharing
   You send a short note on your proposed topic or set of options, degree, department, site details, and expected duration along with any internal guidelines that exist.
2. Constraint and resource intake
   We gather structured information on lab instruments, hospital or field access, collaborators, data sources, human resources, and any known budget or policy limits.
3. Approval and ethics landscape mapping
   Based on your country, institution type, and domain, we map the likely approvals required such as institutional, ethics, biosafety, radiation, or site permissions.
4. Timeline framing and bottleneck identification
   Working backwards from your expected submission window, we break the project into phases and highlight stages where approvals, procurement, or recruitment may slow progress.
5. Risk identification across dimensions
   Risks are captured across approvals, access, data quality, recruitment, technical performance, vendor or supply issues, and dependency on individuals or sites.
6. Probability and impact scoring
   Each risk is given a simple probability and impact score, considering how likely it is to occur and how severely it can affect your PhD progress if it does occur.
7. Risk matrix and heat map preparation
   A visual risk matrix is created so that you, your guide, and department can see high, medium, and low risks at a glance across the key dimensions.
8. Mitigation and fallback design
   For high and medium risks we suggest practical mitigation steps, alternate data or site strategies, sequencing changes, and scope trims that are realistic for doctoral work.
9. Go or hold or alternate recommendation
   A summary note clearly states whether the topic appears feasible as is, feasible with conditions, or better replaced or reoriented to an alternate.
10. Delivery and one clarification round
    The risk matrix pack is emailed in structured formats. One round of clarifications and minor updates is possible within a defined window after you share guide feedback.

• Feasibility overview sheet summarising your topic, environment, approvals, and key readiness indicators in simple language.
• Structured risk register listing each risk, its category, probability, impact, mitigation suggestions, and residual risk after mitigation.
• Probability by impact matrix view that places major risks into low, medium, high, and critical zones with colour based flags.
• Approval and compliance checklist listing the typical clearances and committee sign offs that are likely to be needed for your work.
• Instrumentation and logistics snapshot summarising critical equipment, consumables, booking patterns, vendor dependencies, and suggested buffers.
• Timeline realism note that highlights optimistic versus conservative scenarios, and how they align with the time remaining in your program.
• Go or hold or alternate recommendation note that you can place directly in front of your guide or doctoral committee for discussion.
• Action checklist with clear next steps on what to confirm, whom to meet, which forms to collect, and what to document before fully locking the topic.

Deliverables are kept practical so that you can use them directly in internal meetings, risk discussions, and planning sessions with minimal rework.

Deliverables and formats

• One consolidated PDF or DOCX feasibility report containing the overview, risk register, risk matrix, and recommendations.
• A simple spreadsheet or table version of the risk register and matrix so that you can adjust probabilities or impacts as things change.
• Checklist style annexure covering approvals, committees, and documentation you need to track before and during execution.
• Optional slide format summary with two to four slides to support quick internal presentations or guide briefings.

What is included

• Independent, structured review of feasibility based on information shared by you and publicly available norms for similar work.
• Identification and organisation of risks into standard categories, with probability and impact ratings that you can refine over time.
• Reasonable, practical mitigation suggestions that are realistic in the context of doctoral research and typical institutional systems.
• One round of refinement for priority risks and recommendations after you obtain initial reactions from your supervisor or department.

What is not included

• Filing of any ethics, regulatory, or grant applications on your behalf; final documentation and submissions must be done by you and your institution.
• Guarantees of approvals, funding, or access; all such decisions remain with your university, committees, hospitals, or partner organisations.
• Procurement, vendor negotiation, or management of lab bookings and schedules; we only map risks and give planning suggestions.
• Full project management across the entire duration of the PhD; this service focuses on feasibility and risk at the planning stage or at key review points.

Best time to book

• After you have one preferred topic or two to three finalists, but before making firm commitments on execution and timelines.
• When a guide or internal committee has asked you to prove feasibility or provide a risk plan before finally approving the topic.
• When you are aware of serious constraints such as limited patient flow, shared instruments, or restricted site access, and want to understand the risk clearly.
• Mid way through a PhD when there is a change in site, guide, or regulations, and you need to reassess feasibility for the remaining work.

Helpful inputs from your side

• A short description of your topic, objectives, and expected design or data type.
• Information about institutions, hospitals, labs, fields, or companies where data or samples are expected to be obtained.
• List of critical instruments, test platforms, software, or consumables that your work depends on.
• Known policies, eligibility rules, or ethical constraints that apply in your setting.
• Your remaining duration in the program, key internal milestones, and any external deadlines that are important.